Our lab is often used for working with equipment, group projects, and preparing research studies. In regular day-to-day activities, multiple people may work in the various spaces at the same time. However, on special occasions, the lab rooms may be reserved exclusively—for example, while running user studies, project meetings, or demos. During these moments, the lab is closed and it is not possible to work there.

Warning - This is in the process of being updates, our process for booking room H1xx can be done ONLY via the Lab at the moment

This wiki page explains how you can add the lab's calendar to your Office 365 Outlook to view its availability and plan your visit more effectively. If you would like to reserve the lab exclusively for your own project, please discuss with the lab team.

Important Note: The lab consists of multiple bookable rooms: H104, H106, H107, H109, and T200. In the following steps, you will search for Citadel-Room-XXXX, where XXXX is the number of the specific room you want to add (e.g., Citadel-Room-H106).

Room Reservations

  1. In the Outlook desktop app, go to the Calendar view.
  2. From the Home tab in the ribbon, click the three dots (…), then + Add, and finally select From Room List….

  1. In the new window, type Citadel-Room into the search bar. Make sure the Address Book is set to All Rooms. Click the search button (→).

  1. From the search results, find the specific room you need (e.g., Citadel-Room-H106). Double-click it to add it to the Rooms field at the bottom.
  2. Click OK.

  1. The room's calendar will now appear in your list under Shared Calendars. You can toggle its visibility by checking or unchecking the box next to its name.

Outlook 365 Web App

  1. Log in to the Outlook 365 Calendar with your University of Twente account.
  2. In the left-hand navigation pane, click on Add calendar.

  1. In the window that appears, select Add from directory.
  2. Search for the room you want by typing its name, for example Citadel-Room-H106.
  3. Select the correct room from the dropdown list.

Step 2: Adding a calendar from the directory.

  1. (Optional) You can choose which calendar group to add it to using the Add to dropdown.
  2. Click the Add button.

Step 3: Adding the calendar to your list.

  1. The room's calendar will now appear in your calendar list. You can see its schedule by clicking on its name to enable it.

Step 4: The room calendar is now available in the web app.